Market Coordinator- Logistics Interest

Market Coordinator- Logistics
Location: Mequon, Wisconsin
Department: Office
Reports To: Office Manager
Employment Type: Full-Time
Salary Range: Entry-Level + Benefits

About Us:

Aras Promotions is a 100% female-owned and operated promotional marketing agency built on hustle, heart, and hands-on experience. We specialize in creating meaningful brand moments through in-store sampling, event staffing, and retail activations across the country. With a nationwide network of professional Brand Ambassadors and a passionate team behind the scenes, we bring energy, organization, and authenticity to every campaign.

We’re proud to support some of the top CPG brands and retailers by making their products stand out where it matters most—face to face with consumers.

Position Summary:
The Market Coordinator (Logistics) plays a vital role in the behind-the-scenes execution of events, ensuring our Brand Ambassadors are supported, scheduled, and paid accurately. This detail-oriented position requires strong communication skills, proficiency with digital tools, and the ability to manage multiple tasks in a deadline-driven environment. The ideal candidate is organized, self-motivated, and thrives in a detail-oriented support role.

The ideal candidate will have a strong background in organizational skills, be comfortable working in a hands-on environment, and be capable of multitasking.

Key Responsibilities:

Management of Brand Ambassador Payment Systems:
Oversee and maintain Brand Ambassador (BA) payment systems

Manage and track Comdata payments

Process and order gift cards for Woodman’s events and Senior Management use

Event Support & Recap Oversight:

Review and complete event recaps for assigned Market Managers

Finalize or correct recaps not submitted by BAs

Edit event pay in the Aras staffing portal as needed

Portal & Scheduling Management:

Add events and perform bulk edits in staffing portal for clients such as:

Festival Foods
Woodman’s
Self-Staffed Accounts
TWM Requests

Manage scheduling input for Independent accounts as needed

Maintain and update chain account master schedules

Pinata Platform Oversight:

Weekly pull of Pinata events

Add shifts and assign staff to events

Support Market Managers with shift uploads

Adjust internal pay and invoicing as needed

National Agency External Recapping:

Luxco

Beam- Best Portal

Main Event/Ninja Network

Reporting & Admin:

Provide monthly recap of annual hours for senior management

Prepare event overviews for Wisconsin markets and key Midwest clients
Name*

First NameLast Name
Experience & Skills
Do you have 1–3 years of experience in event marketing, logistics, or field team coordination?*
Have you previously worked with Brand Ambassadors or field teams in any capacity?*
Are you familiar with any of the following platforms? (Select all that apply)*

PinataComdataGoogle SheetsMicrosoft ExcelOther Staffing or Scheduling ToolsNone of the above
How would you rate your proficiency in Google Sheets or Excel?*
Have you ever reviewed or edited post-event recaps or staff reports?*
This role requires managing multiple projects and schedules. How would you describe your organization skills?*
Are you able to commute to our Mequon, WI office at least 3 days per week?*
Work Style & Fit
Are you comfortable working in a fast-paced, team-based environment with shifting priorities?*
How comfortable are you with collaborating across teams and asking for information or input when needed?*
Have you worked on national or multi-market programs before?*
Optional – Help Us Learn More About You
Please describe a time when you had to manage multiple deadlines or client needs. How did you stay organized and ensure success?
What excites you about joining a promotional marketing company or working with Brand Ambassadors?
Please Upload Your Resume*

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Market Coordinator- Logistics

Experience & Skills

Work Style & Fit

Optional – Help Us Learn More About You